KUIMS was facing numerous operational challenges. They had to deal with more than 300 types of consent forms, and each year, they processed about 140,000 forms(approx. 300,000 pages) which had to be scanned and stored. This process was prone to risks such as missing forms, incomplete information, loss, and misplacement, which could lead to legal issues. There were also difficulties in managing consent forms for outpatient services linked to ward patients as these forms were not scanned and stored. Verifying the completion and proper storage of these items posed significant challenges. Furthermore, the hospital recognized the need to enhance its nursing workflow within the wards to keep up with the growing demand for improved patient services and take advantage of advanced smart devices.